Job Title: Human Resources Assistant
Nairobi Women’s Hospital is fast expanding and is looking for top talent to join its team.
The hospital vision is “We are trusted with the healthcare of women in Africa”.
We take pride in our highly qualified professionals who everyday deliver our mission – “With passion we deliver healthcare”.
We are looking for high calibre individuals to join our team of healthcare professionals in the following positions.
Reporting to the Human Resources Manager-Learning and Talent the person will support the implementation of Human Resources policies and procedures to achieve organizational objectives.
Support the recruitment and induction processes for all organizational Units and new staff joining the organization through the entire recruitment cycle.
Maintaining an up to date recruitment plan, receive and verify the Staff Requisition forms triggering start of the recruitment process.
Prepare and circulate weekly vacancy bulletin and track and monitor applications.
Schedule and coordinate recruitment process including selection of candidates through offering long listing and short listing support recruiting managers, scheduling interviews and inviting applicants for interviews.
Support recruiting managers offering written tests to prospective employees.
Prepare offer letters and contracts for new employees, receive and verify medical reports, certificates of good conduct and send off/ receipt and verification of employee referees and documentation before offering contracts.
Performance Management, Learning & Development
Preparing the orientation packs for orienting new staff and step in when HR Manager is unavailable to conduct orientation sessions for new employees.
Support and coordinate annual performance appraisal, staff training and ensure training records are up to date.
In collaboration with the HRM, compile performance review reports for the entire organization.
Support the coordination and planning with the HR Manager of meetings, trainings, and orientation/ induction programs.
Compile the yearly Training Calendar for the entire organization with reference to employee needs identified in individual performance objectives and appraisals as well as available internal trainings.
HR General Management and Administration
Ensure HR Operations are in line with NWH HR procedures and local legislation.
Maintain staff contracts and ensure personal files for staff and kept up to date and ensure that all changes regarding staff contract, objectives, performance review, contract amendments are in the files.
Creation of a staff contact list as well as emergency contact cards.
Assist the HR Manager in ensuring compliance with HR policies in the Units especially employment, learning and staff development policies.
Providing support in the generation and consolidation of HR monthly reports including KPIs.
Ensure the maintenance of the filing systems for staff by ensuring that staff files are up to date, that proper documentation procedures are followed.
Ensure pro-active, regular and relevant communication flow within the HR department and other departments/ units.
Qualification, Skills & Experience
Bachelors degree in any discipline
HND in Human Resource management
Solid understanding/ knowledge and experience supporting HR issues especially Recruitment, Learning, Performance management, contractual documentation, and the provision of management information.
Excellent oral and written communication skills.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
At least 2 years relevant work experience
Humble and respectful to all
Strong Team player who delivers on commitments.
Excellent planning and organizing skills, ability to establish priorities and to plan and monitor own work plan, efficient and proactive.
Excellent customer orientation, flexible approach to work and ability to encourage this in others.
How to Apply:
Interested candidates are invited to submit their applications and curriculum vitae with details of current and expected salary to firstname.lastname@example.org clearly indicating the position applied for on the subject line.
Do not attach certificates.
Only shortlisted candidates will be contacted.